Held-In-Trust State Collections Requests

Held-In-Trust State Collections Requests

Physical reproduction, destructive analysis, and out-of-state loan requests
Under the Historical, Prehistorical, and Archaeological Resources Act of 1973 (CRS 24-80-401 to 410) and regulations (8 CCR 1504-7), state approval is required for requests of held-in-trust state collections including:
- Physical reproduction;
- Destructive analysis;
- Transport of state collections* out-of-state
*Ancillary samples may be transported and analyzed without state approval. Ancillary samples are organic or inorganic specimens, other than human remains or artifacts, gathered for the purpose to provide information on past environments, diets, chronology, or material source areas. Ancillary samples may include, but are not limited to, charcoal, wood, soil, coprolites, and floral and faunal specimens.

Before submitting this held-in-trust state collections request, please review the State Curation webpages, including our Rules and Procedures.

Applicant Information
Are you:*

A repository making a request on behalf of a researcherA researcher making a request
Researcher(s) Contact Information*
Researcher Email*
example@example.com
Researcher Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code

Repository Information

Please provide the following information for the repository curating the artifact(s)/specimen(s)
Repository*
Repository Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Repository Contact(s) Information*
Repository Primary Contact Email *
example@example.com

Upload Supporting Documents

Ensure that all required supporting documentation is submitted at the time of the request to avoid delays in processing.
Required documentation for Physical Reproduction
- CV(s) of researcher(s) requesting and/or conducting physical reproduction
Required documentation for Destructive Analysis
- CV(s) of researcher(s) requesting and/or conducting analyses
- Research Design. Please clearly outline the intended methods, sampling strategies, etc.
- Draft copy of loan agreement. Only required if any portion of the material is expected to survive analysis and be returned to state-approved repository.
Required Documentation for Out of State Loans
- CV(s) of researcher(s)
- Draft copy of loan agreement
- Proof of insurance
Required Documentation for Out of State Loans
- CV(s) of researcher(s)
- Draft copy of loan agreement
Please select all items you are uploading.*

Loan Agreement Draft CopyProof of InsuranceResearch DesignCV(s)Other
If other, please describe what additional documentation you are submitting:
File Upload

Cancelof

Submit Application
The Office of the State Archaeologist will make every effort to review your request and notify you of a decision within two weeks. However, we cannot guarantee this due to potential emergencies or other unforeseen circumstances. Nevertheless, we will notify you of our decision within the specified 30-day period from the date of receipt.
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Applicant Information